Service — Help running the operation
Onboarding & Hiring Automation
Hire and onboard without the chaos.
Hiring is chaos because the process lives in your head, three Google Docs, and a thread of texts. We build the workflow so every new hire follows the same path from application to day-90 — without you running it manually.
Why this exists.
You posted a job. Forty resumes came in. You read twelve, lost the thread, and forgot which ones you wanted to call. The three you did interview never got a follow-up because you got pulled onto a job. Two weeks later you re-posted the same listing because you couldn’t remember where you left off, and the good candidates already took other offers.
Or you finally hired someone. Now you need to send them an I-9, a W-4, an NDA, training materials, calendar invites for their first week, and an intro to the team. Half of it goes out late. The new hire spends their first day wondering if they made the right call. Your 90-day retention is a coin flip.
Onboarding & Hiring Automation is the pipeline that runs the whole flow — job-posting distribution, applicant tracking, screening rules, interview scheduling, offer letters, document collection (I-9, W-4, NDAs), new-hire workflows (equipment, training, intro meetings), and 30/60/90-day check-ins. You hire and onboard at the same standard every time without it eating your week.
What you get.
Every Onboarding & Hiring Automation engagement includes the following. Custom additions scoped on top if your operation needs them.
- Applicant tracking pipeline (stages, scoring, routing)
- Job-posting distribution + lead capture
- Resume screening rules and automated qualification
- Interview scheduling with calendar sync
- Offer letter automation + e-signature collection
- Document collection workflow (I-9, W-4, NDAs, handbook)
- New-hire onboarding sequence (equipment, training, intros)
- 30/60/90-day check-in automation
- Manager notifications + dashboard for pipeline visibility
Why us for Onboarding & Hiring Automation.
We run Onboarding & Hiring Automation (or its equivalent) inside our own business. That’s the standard.
We don’t sell systems we haven’t deployed. The Onboarding & Hiring Automation setup we use ourselves is what we ship to clients — same quality, same conventions, same handoff materials.
No lock-in.
Run it in your own GoHighLevel account and you own the build outright. Prefer that we host and manage it? It runs on our platform — and either way, your contacts and pipeline data are always yours to export. No lock-in, no hostage situation.
Honest pricing.
Starting at $300 + $100/mo. Quoted to your specifics. We don’t force a higher tier when a lower one fits, and we don’t undercut the quote and then come back for change orders.
Florida-based. Real person. Real place.
Brevard County office. Anthony picks up the phone. Eight years building service-business systems. Five-point-zero on Google.
We teach. We don’t hide the work.
Onboarding & Hiring Automation ships with a walkthrough video, a written guide, and a Loom of how to operate it. You learn how it runs, not just that it runs.
What this looks like working.
$300 + $100/mo
Starting setup plus retainer for monitoring, tuning, and template updates. Final setup scope depends on role count and pipeline complexity.
E-sign ready
Offer letters, I-9s, and NDAs go out for e-signature and track through the pipeline — no manual chasing.
GHL-native
Runs inside your CRM so candidates and employees live in the same system.
“They built a system for us that runs whether we’re paying attention or not. Leads get answered, appointments get booked, reviews come in. We stopped losing the ones we used to lose.”
Verified client reviewGoogle · 5.0
Questions about Onboarding & Hiring Automation.
Do I need a separate ATS like Greenhouse or Workable?
Usually no. We build the pipeline inside your existing CRM so candidates and employees live in one place. If you have specific compliance or scale requirements that need a dedicated ATS, we’ll say so up front.
Can it handle multiple roles at once?
Yes. Each role gets its own pipeline with its own stages, screening rules, and templates. A field tech pipeline doesn’t have to look like an office admin pipeline.
What about e-signatures for offer letters and NDAs?
Built in. Documents are sent for e-signature, tracked through the pipeline, and stored on the contact record once signed. No manual chasing.
Will my onboarding sequence actually fire if I’m out on a job?
Yes. That’s the point. The automation runs whether you’re in the office or on a roof. Manager notifications surface anything that needs a human decision; everything else routes itself.
Get a quote.
15 minutes on Zoom. We’ll scope Onboarding & Hiring Automation to your operation and tell you exactly what it’ll cost, what it’ll do, and when it’ll go live. If a different service or Business Autopilot would fit better, we’ll tell you that too.